What utilization does it plan for?

Not 100%. It uses role-based targets: about 75 to 80% for individual contributors and specialists, 60 to 70% for managers, and 50 to 60% for on-call and support roles, so there is room for meetings, reactive work, and time off.

A utilization table with each person or role's capacity, allocated hours, available hours, and utilization, a capacity summary, upcoming projects with the resources they need and whether each is covered, the bottlenecks, recommendations such as hiring, contracting, reprioritizing, or delaying, and a scenarios table.

What should I include for a better plan?

All of the work, not only projects: support, maintenance, recurring meetings, and known vacations and holidays. Treating every hour as project time is the most common reason a capacity plan fails.

It does not connect to your HR or time tracking systems or keep the plan updated on its own: it works from what you share, so review and refresh it monthly. It plans at the level of people and projects, not a day-by-day task schedule, and it returns text in the chat rather than a spreadsheet.

AI Capacity Planner

Share who is on the team, what they are working on, and what is coming next, and get a capacity plan in the chat with utilization, gaps, and staffing scenarios.

Plan

for

Tap a field to fill it in

Nothing sends until you start, and you can change anything afterwards.

What you get

Text in the chatCopy it wherever you need it. Keep chatting to adjust the tone, length, or wording.

How it works

Share the team (people or roles and their hours), what they are working on now, what is coming next, and your constraints, such as budget, a hiring timeline, or skills you lack. You can paste or upload an export from your project tracker.
askROI's Plan team capacity tool compares allocation with realistic utilization targets and writes the plan: utilization by person, a capacity summary, upcoming demand with gaps, bottlenecks, recommendations, and scenarios.
Copy the plan into your planning doc, or keep chatting to add a hire, move a start date, or drop a project and see what changes.

What people use it for

Quarterly planningcheck whether next quarter's roadmap fits the team you have.
Taking on new workanswer "can we do this too?" with numbers instead of a guess.
Overloaded teamsfind who is above 100% and what to move.
Hiring casesshow when and where a new hire or contractor closes the gap.
Prioritizingcompare doing nothing, hiring, and dropping a project side by side.

Questions

What utilization does it plan for?: Not 100%. It uses role-based targets: about 75 to 80% for individual contributors and specialists, 60 to 70% for managers, and 50 to 60% for on-call and support roles, so there is room for meetings, reactive work, and time off.
What is in the plan?: A utilization table with each person or role's capacity, allocated hours, available hours, and utilization, a capacity summary, upcoming projects with the resources they need and whether each is covered, the bottlenecks, recommendations such as hiring, contracting, reprioritizing, or delaying, and a scenarios table.
What should I include for a better plan?: All of the work, not only projects: support, maintenance, recurring meetings, and known vacations and holidays. Treating every hour as project time is the most common reason a capacity plan fails.
What does it not do?: It does not connect to your HR or time tracking systems or keep the plan updated on its own: it works from what you share, so review and refresh it monthly. It plans at the level of people and projects, not a day-by-day task schedule, and it returns text in the chat rather than a spreadsheet.