Project status report template
Share where the project stands. Get a leadership-ready report with risks and decisions.
Nothing sends until you start, and you can change anything afterwards.
What you get
- Text in the chat Copy it wherever you need it. Keep chatting to adjust the tone, length, or wording.
Templates
Weekly project status report
- Marked At Risk, because of the late billing integration and the open archive decision
- A summary, then what happens next week, with dates
- Placeholders for owners and the revised date, since no project tools are connected
Executive summary for leadership
- Marked Yellow, with a one line summary: on budget, but opening moves to June
- Progress and risks in short lists, and a clear statement that no decisions are needed
- A slot for the permit date, which would complete it
Stakeholder update
- Marked On track, leading with billing live and support tickets down 15 percent
- The client's sign-off on the login design called out as the one open decision
- Placeholders for the client name, the sign-off deadline and the mobile date
How it works
- Paste your notes for the period: progress, numbers against targets, work in flight with owners, risks, and anything waiting on a decision. If your project tracker, Slack, or docs are connected, askROI reads them for the period too.
- askROI's Write a status update tool writes the report: a short executive summary, an overall status of on track, at risk, or off track, a key metrics table, accomplishments, an in-progress table, risks and issues, decisions needed with a recommendation, and next period priorities.
- Copy the report into email, a doc, or a chat post, or keep chatting to change the status, add a metric, or tighten the summary.
What people use it for
- Weekly project reports send the same clear structure every week so leadership knows where to look.
- Monthly team reviews summarize a month of work against targets, with the trend for each metric.
- Programs with many owners list work in flight with owners, status, and dates in one table.
- Getting decisions made put each open decision in front of leaders with context, a deadline, and a recommendation.
- Stakeholder updates a short, outcome-focused note for leadership with a status color, risks with mitigations, and specific asks.
Questions
What goes in the report?
An executive summary of three or four sentences, an overall status (on track, at risk, or off track), a key metrics table with target, actual, trend, and status, this period's accomplishments, work in progress with owners and dates, risks and issues with mitigations, decisions needed with a recommended action, and the top priorities for next period.
Can it write an update for one audience instead?
Yes. Say who it is for and it writes that audience's format instead of the full report: a short executive update, a board update led by the metrics the board tracks, an engineering update with what shipped and the decisions needed, or a customer or launch update.
What if my notes leave something out?
It never makes up progress, numbers, owners, or dates. A missing fact becomes a bracketed placeholder, such as [owner], and the reply lists what is left to fill in.
Will it make the project look better than it is?
No. It leads with the headline and is built to surface risks early and plainly, because a surprise later costs more trust than a yellow status now.
What does it not do?
It does not track the project over time or send the report for you: each report covers one period and comes back as text to paste where you need it. Without connected tools, it works only from what you share in the chat.